How can a member arrange for their witnesses to speak at the hearing?

If a member wants to call witnesses to testify at the hearing, they should confirm with the Tribunals Office at least five business days before the hearing date by sending an email to tribunals@oct.ca. The email must include:

• The witnesses' names.
• The order in which they will call their witnesses.
• The time each witness will join the hearing.
• How they intend to put documents or materials before the witness (for example, through screen sharing, file transfer or email).

Since hearings are held via Zoom, the member must provide the names and contact details to the Tribunals Office so staff can contact the witnesses for a technology set up before the hearing.

If a witness is unwilling to testify, a member can request that the witness be ordered to appear (summoned) by completing and returning to the Tribunals Office one of the following forms:

• Form 13A: Summons for In-Person Hearing
• Form 13B: Summons for Electronic Hearing

Once the submitted summons form is signed by the College Registrar, it will be returned to the member so they can send the summons to the relevant witness.